Charleston SC Wedding Planner – What day-of coordination means:
Tanis Jackson, Charleston SC Wedding Planner
I think that some people still believe that day of coordination actually starts the day of the wedding, when in reality, a Charleston SC wedding planner begins preparations for the wedding day weeks in advance. Here is a sample of what I do for my day of service, prior to the actual wedding day:
Charleston SC Wedding Planner Chore List
- Pre-Event Meet with bride and groom or if a destination wedding set up a phone call
- Ensure contract is signed & payments are in order
- Start to complete the client questionnaire
- Visit ceremony & reception site in advance & learn their regulations
- Provide room diagrams and table seating arrangements
- Review Processional and Recessional plan
- Review photo list & song list
- Discuss vendor meals & table
- Develop detailed wedding day schedule
- Review the brides check list to ensure everything is done
- Develop a vendor contact list & email all vendors
- Ensure client questionnaire is complete
- Map quest liquor store, bakery, grocery store & pharmacy near reception sites
- Put addresses in GPS
Night before list for a Charleston SC Wedding Planner:
- Organize and Coordinate rehearsal
- Last minute instructions from clients
- Items for emergency kit from client & vendor payments
- Check supplies in emergency kit & add necessary items
- Charge phone
Day of at home list for a Charleston SC Wedding Planner:
- Review plans
- Add personal items – wallet, phone, keys, golf umbrella, food, water, spare shoes, extra outfit, name tags
- Ensure all papers in order: Contact list, Timeline for day, My chore list/timeline, at site list, Aisle order including processional and recessional, Reception entry order for DJ, Song list, Photo list, Client questionnaire
Some people wonder if all of that preparation is necessary and my answer is yes. Look at the two scenarios below and ask yourself which would you prefer for your wedding?
Scenario 1 of a Charleston SC Wedding Planner:
The cake is late but no one realizes it until 2 hours after it was supposed to be delivered. A helpful friend tries to fix the situation but doesn’t know who the baker is or how to get a hold of them. The friend has to ask the bride to get the contact information and now the bride spends the next few hours including the duration of her ceremony worrying and wondering if her cake is going to arrive. It does but it is late and has to be brought in during the middle of the reception. By this time the bride is completely stressed out.
Scenario 2 of a Charleston SC Wedding Planner:
I am the Charleston wedding planner at a wedding. At 2:00 I realize that the cake has not arrived even though according to my timeline it was scheduled to arrive at 1:30. I know the name of the baker and have their number in my phone. I call the baker only to discover their delivery van has broken down. I send my assistant to pick up the cake while I finish setting up the reception. My assistant brings the cake on time and the bride never knows there was a problem.
That is the difference between just trouble shooting as problems come up and preparing properly in order to deal with any missteps along the way. My goal is that the bride and groom never know about a single problem on their wedding day.
Now what about the pricing for a Charleston SC Wedding Planner?
I often hear people comment “How come it costs that much for one day?” Rates vary greatly among Charleston wedding planners and you should really know what you are purchasing. For example how many people are actually working on your wedding day? Setting up all the tables, chairs, linens, décor, and flowers can take quite a few hours. An average wedding day is approximately 16 hours for me from start to finish. I usually work with an assistant whom I pay and if the wedding has quite a lot of set up or is a larger size I may need to bring in extra help. Even if it is a smaller wedding, but the ceremony and reception location are different I will bring in my assistant so that he can continue the reception set up while I direct the ceremony.
In most cases the rehearsal is also included in a day of package to ensure that your ceremony runs smoothly. If there is no wedding party the client may opt out of this portion.
In addition to this are the planning hours leading up to your wedding. I include approximately 15 planning hour prior to the event to ensure the contracts, the contact lists, timelines, floor plans, recessional and processional are in order.
As you can see what might look like “a day of” work to an outsider is actually a total of 60 labor hours with a team of workers, a 16 hour day, the rehearsal and the planning hours for a Charleston SC wedding planner.
Call us today if you are looking for a Charleston SC wedding planner!